Information Systems Charity Organization Work Information Technology Essay

Introduction

In south east England had a charity organisation named YouthAction. The YouthAction have 25 different service centres in England. It provided some escapade and outdoor undertaking to the immature people for aid to better their life. Many of them are come from deprived backgrounds and they are at the hazard of perpetrating offense. The undertakings are supported by some funders such as the local authorization.

They have a new undertaking called Dig-it. The immature people in this undertaking will assist to take attentions the gardens of the aged. The local authorization seems this undertaking can be success, but they want to roll up the regular information of the undertaking running before they invests more money. So that YouthAction need to setup a cardinal direction information system to enter the necessary informations.

In this study we will utilize Rich Picture to analysis the YouthAction environment and Use Case Diagram to develop the system for Dig-it. We besides will supply the study to explicate why Rich Picture and Use Case can assist us in this undertaking.

Section A – Requirement Analysis utilizing Rich Pictures

A1. Rich image for YouthAction environment

We will utilize the Rich Picture to explicate the YouthAction environment.

Figure 1 Rich Picture

A2.1 Key histrions of the environment

Rich image is chiefly used to stand for a construction, procedures and issues of the organisation.

By sing that the chief intent of the YouthAction is to assist vulnerable immature people stay off from hazard of perpetrating offense. The YouthAction provides many different undertakings to the immature people such as escapade and out-of-door activities.

After studied the instance of the YouthAction, I found that the YouthAction consists of several parts or functions. They are Funders, Trust Board, Executive Committee, Head Office ( including Financial Management, Marketing and Administrator ) , Service Centers and immature people who are necessary to be supported or helped. Above are the cardinal histrions to organize the charity, YouthAction.

In inside informations, the YouthAction is a charity that is necessary to raise financess by local authorization and charitable contributions so as to back up its operation. We know that are funders. As the purpose of the YouthAction is to back up or assist immature people improve their life by provided many different activities and services such as running a young person nines, supplying categories, and so on. All of the undertakings ( included activities and services ) are chiefly operated or coordinated by their service centres located in different topographic points in the south E of England. For each service centre, there are many voluntaries who run the undertakings and 1 service centre director who look after the operation of the centre, the employment of staff and raising financess to back up the undertakings. To pull off different service centres, there is a regional director. Besides of the service centres, there is a head office that includes different sections such as Financial Management, Marketing, Administrator, supply support to the centres.

Similar to other concerns, an Executive Committee including Chief Executive, Financial Manager, Operation Manager, Marketing Manager and Regional Directors is needed to oversee the operation. To do certain a proper usage of support, the whole operation of the YouthAction is monitored by an single commission Trust Board.

A2.2 The struggle impacting the environment

Although all of the service centres run their services and undertakings autonomously, the Trust Board and Executive Committee carry out a major reappraisal of the operation of the centres. No uncertainty every topographic point all has their ain jobs, but positions of people may non be consistent with each intervention. The direction and societal workers are in peculiar, widespread dissension. From the direction point of position to be accountable to funders, they have the duty to turn out that financess good spent. On the contrary, from the societal workers point of position, their purpose is to back up or assist immature people improved their life. As a consequence, the direction ( the Trust Board and Executive Committee ) and workers ( service centres ) must hence hold contradiction or struggle.

A2.3 The chief focal point of the environment

In my rich image, it is chiefly focus on 3 major parts. They are construction, procedure and concern / issue in the environment.

Structure includes several inside informations and information of the environment. First of all is the hierarchy of the charity. For illustration, top-down debut, the charity consists of a Trust Board, an Executive Committee, a Head Office including fiscal direction, selling, disposal and other section, 25 service centres distributed in 3 parts. Next is the physical equipment were included in the environment such as computing machines, offices, and so on. In add-on to, the cardinal histrions / characters such as funders, members in the Trust Board and Executive Committee, Regional Managers, Service centres ‘ directors, voluntaries and marks ( immature people ) participate in the environment are besides the of import information. What is more, in which portion does new systems introduce to the environment is besides reference.

Procedure refers to the work flow in the environment. For illustration, voluntaries run services and undertakings, and a service centre director expression after the manner of operation in each service centre. Another illustration is that Head Office chiefly provides assorted support including assign voluntaries, outgo direction to all service centres. In add-on, informations flows including informations entry and entree is shown on the image besides. Furthermore, participant ‘s function and duty issues are besides reference in the image. For illustration, service centres are responsible to set up activities and services while the Executive Committee manages the twenty-four hours to twenty-four hours running of the charity.

Concern focal point on what are possible issues in the environment, and what are people concern or prejudice from their point of view. For illustration, Funders concerns on how make their financess be used, the service centre trough concerns how does data be reused, verified and protected every bit good as the manner of operation and voluntaries focus on bash activities assist immature people and do take involvement.

A2.4 The control of system, informations and treating prevarication in the environment

At the minute, informations for pull offing undertakings or inside informations are chiefly processed and stored in each service centre and a 3rd party. So that it is non easy to roll up the information of whole undertaking. Each service centre has its ain system for informations processing and investing. Apart from the internal system of each service centre, informations is needed to be entered into others systems operated by a 3rd party because of required by the demands of each person undertaking such as local governments, wellness services or other charities.

Section B – Requirements Analysis utilizing Use Case Modelling

B1. Use Case diagram of the system

We will utilize the usage instance diagram to place the histrions involved to the system.

Figure 2 Use Case Diagram

B1.1 Primary scenario

The primary scenario is the flow or way of the normal instance in the system. In the Dig-It system, the purpose is to assist the aged expression after their gardens. So that the accomplishment is do the aged happy after assist them to look after their gardens.

Use instance:

Help aged expression after their gardens.

Scenario:

Primary ( typical )

Precondition:

Elderly happy / satisfaction on the service ( look after garden )

Flow through a usage instance:

1. Aged be referral to the undertaking

2. Assign group worked in aged garden

3. Volunteer ( leader ) study advancement to full clip worker after worked

4. Full clip worker made a call to look into if such aged is happy

5. Response positive ( i.e. the aged happy )

6. Record and stop instance

Postcondition:

Elderly happy / satisfaction on the service ( look after garden )

aˆ?

B1.2 Secondary Scenario

The secondary scenario is one or more alternate scenarios, and perchance exception scenarios of the instance in the system.

Use instance:

Help aged expression after their gardens.

Scenario:

Secondary ( aged unhappy )

Precondition:

Elderly happy / satisfaction on the service ( look after garden )

Flow through a usage instance:

1. Aged be referral to the undertaking

2. Assign group worked in aged garden

3. Volunteer ( leader ) study advancement to full clip worker after worked

4. Full clip worker made a call to look into if such aged is happy

5. Response negative ( i.e. the aged unhappy )

6. Record and stop instance

Postcondition:

Elderly unhappy / dissatisfaction on the service ( look after garden )

Use instance:

Help aged expression after their gardens.

Scenario:

Secondary ( unknown elderly feeling )

Precondition:

Elderly happy / satisfaction on the service ( look after garden )

Flow through a usage instance:

1. Aged be referral to the undertaking

2. Assign group worked in aged garden

3. Volunteer ( leader ) study advancement to full clip worker after worked

4. Full clip worker made a call to look into if such aged is happy

5. No any Response ( i.e. the aged did n’t have call )

6. Repeat activity 3

Postcondition:

Service effectivity / accomplishment is unknown

Use instance:

Help aged expression after their gardens.

Scenario:

Secondary ( exclusion )

Precondition:

Elderly happy / satisfaction on the service ( look after garden )

aˆ?

Flow through a usage instance:

1. Aged be referral to the undertaking

2. Assign group worked in aged garden

3. Elderly was non at place

4. Volunteer ( leader ) describe the status to full clip worker

5. Full clip worker rearrange the worked clip in such instance

6. Repeat activity 1

Postcondition:

Service effectivity / accomplishment is unknown

B2 Summary on histrions and usage instances

Summary on histrions and usage instances of the Dig-it System

Actor

Young people

Aged

Organizations

Full clip worker

Volunteers

Use instance

aid aged expression after gardens

be referral by organisation

be managed ( group and work ) with a voluntary

demand aid for expression after gardens

remark on service ( look after garden by immature people )

* There are 2 type of organisation ( 1 for immature and 1 for aged )

refer immature people to the undertaking

mention aged to the undertaking

* represented by immature people and aged ( beginning ) in the diagram

manage the undertaking accomplishment

assign responsibility to voluntaries

service probe ( on elderly )

study undertaking accomplishment

group and lead immature people

take responsibility

First of wholly, the definition of Case Modeling is placing the interaction between users ( histrions ) and system. Such interaction includes what maps or services do the system provide.

B2.1 Key histrions of the system

Sing the Dig-it undertaking, the chief intent of the undertaking is to assist the aged expression after their gardens on the one manus, on the other to assist immature people to remain off from hazard of piquing. To accomplish the intent as above, the undertaking or system includes two major histrions. One is aged who need help to look after their gardens. Other is immature people who are seen at hazard of piquing. Because the people ( aged and immature people ) take parting in the undertaking must be referral, different organisations that referred immature people or aged must be included in the undertaking besides. In add-on, a leader who is needed to take and supervising the work of immature people, is voluntary. Besides, a individual who assesses the effectivity and accomplishment of the undertaking is a full clip worker. Therefore, to do such undertaking work decently and accomplish the expected consequences, histrions include full clip worker, voluntaries, elderly and immature people are keys to the system.

B2.2 Key activities of the system

Sing the intent of the undertaking, to do certain the aged satisfaction on the service provides in the Dig-It system, guarantee the service quality is really of import. The cardinal activities should include groups assigned to work hold received sufficient preparation including the squad attitude and obeisance between immature people and voluntary. Besides, an probe after the group worked in the aged is besides of import because this can assist us understand range for betterment.

B2.3 Alternative uses to bring forth secondary scenarios

The secondary scenario is one or more alternate scenarios, and perchance exception scenarios of the instance in the system. Therefore, to place such secondary scenarios, we should clear up what is the primary scenario at first. For the Dig-It system, the accomplishment is make aged happy by assisting them look after their gardens. On the reverse of this accomplishment, the aged unhappy or dissatisfaction is one of the alternate utilizations. In add-on, can non acquire the response and can non complete the work are others alternate utilizations to bring forth the secondary scenarios.

B2.4 Premises about the system

To transport out the Dig-It undertaking, we must hold a comprehensive program to accomplish the coveted objectives the strategy. Because the undertaking carry out in south east London and the chief intent of the undertaking is to assist the aged expression after their gardens, we must first transport out a population study on possible figure of aged. As aged will be referred from a figure of different beginnings such as the local authorization or a charity working with the aged, such population information can be asked from the referral beginnings.

To guarantee the right allotment of resources, such population statistics are really of import. Furthermore, we besides need some policies to enable the smooth operation of the system / undertaking. Therefore, we need to do some premises:

1. Aged who are referred to the undertaking must be over 65 old ages old

2. The referral families with aged merely

3. Family with garden

The above point 1 to 3 is to guarantee that the undertaking can truly assist the needy.

4. Volunteers participate in the undertaking must be hold societal work experience

5. Leadership is needed

6. Knowledge on basic operation of equipment is needed

The voluntaries have duty to take immature people work for aged, and the immature people who were referred in the undertaking seem to be at hazard of piquing. Thus the ability to take such immature people is really of import. Furthermore, necessarily meet the work of idiopathic status, voluntaries must hold good crisis direction.

Besides the above premise, there are many demands are guided in the system:

7. The Dig-It undertaking is managed by 1 full clip worker

8. 1 voluntary is needed to take immature people as a group

9. 3 or 4 immature people is grouped to work

10. Work ( assist elderly expression after garden ) carry out in the forenoon or afternoon

11. Group merely works out a roll ( i.e. give up one forenoon or afternoon merely )

aˆ?

Section C – Critical Analysis of tools used

Sing that the ability of resource allotment in which depends on the fiscal capableness of each organisation, is different from different organisations or companies. For illustration, sing that a little company has merely 10 employees while an international concern has 1000 employees working for its ain. If both of them carried out the same undertaking at the same clip, the resources included workers, equipment and any other supports allocated by themselve are besides different. Of class, the accomplishment and effectivity of the undertaking does non depend on the ability of resource allotment but depend on the proper allotment of resources.

Therefore, to guarantee optimal accomplishment and effectivity of a undertaking carry out by different organisation, it is necessary to analyse in the initial stage. Such analyses include requirement analysis, proficient analysis and environment analysis.

Requirement analysis is a procedure to find the demands and status of a new undertaking every bit good as the expected accomplishment of such undertaking or system. For case, how many workers are needed in the undertaking? Which types of equipment are needed in the undertaking?

Requirement analysis fundamentally includes several parts:

Arousing demands that are processes to roll up the demands of a system from users. For illustration, assume that a developer needs to put up a papers direction system to users. The developer must cognize that what the system needs to make for users. Does the system be used at internal merely? Does the system be accessed on cyberspace? Which types of papers should be managed in the system?

Analyzing demands that are processes to clear up the inside informations and the flow of a system. For illustration, who can entree the system? Does the system need authorization to run? How many maps include in the system? What is more, the procedures help to happen out all possible scenarios in the undertaking.

Recording demands that are processes to specific look as certification. For illustration, a instance patterning describes the use and flow of the system to assist pull off complexness.

Such demand analysis is really of import to the success of the undertaking because it help developers find what types of technique are used. And allow the job proprietors more easy to understand what is the consequence of the undertaking. If the consequence of demand analysis is non right, the finial merchandise besides will non accepted by the job proprietor. So that will necessitate more and more clip and costs to alter. It will allow both be the also-ran.

Technical analysis is a procedure to measure securities by doing premise on the undertaking from informations research. By sing a developer needs to put up a papers direction system once more. As the paperss and files may affect of import information of the concern, for security ground it must non be accessed by other people ( non-business forces ) . So, it is of import to analyse the accomplishment of a undertaking besides.

Environment analysis is a procedure to find the constructions, conditions, entities, events, and factors environing an organisation. Use the Youth Action as an illustration. Their duty is to shown to funders the usage of financess clearly every bit good as demonstrates the worth of carry on specific undertakings or activities. Therefore, it is really of import to find the demands and status of a new undertaking ( requirement analysis ) because it influences all activities and determinations in such organisation.

All the above analysis are represented by system features, organisation construction, physical environment, undertakings scenario and interaction stairss, proficient environment, system maps, and so on.

A rich image and a instance patterning supply utile information in diagrammatically. They describe the interaction between systems and users. Furthermore, the procedure that converts such information to graphic, aid developers find out struggle points in the undertakings or systems. As a consequence, such artworks non merely show the status clearly but besides communicate with users easy. For illustration, by the artworks, users are easy to capture what they need and happen out if the system meets the demands.

In this instance survey, the usage instance will non depict the environment of YouthAction, this is handled by the rich image. And the rich image usage will non depict the map of the system, this is handled by the usage instance. Use both of them can give a good understand of the full image. So that both of rich image and usage instance are of import in this instance survey. It can assist the communicating between YouthAction and us. Many IT undertaking can non success, one of ground is deficiency of communicating or many misinterpretation between the job proprietor and the developer.

In item, by the Rich Picture, it helps us to analyst the grasp of the job state of affairs. At the first of this undertaking, we need to manage a batch of information. YouthAction had force per unit area to development the information system because they need to supply the information to the funder. We use rich image to place the job state of affairs. It provides the representation to us for think about the system. And allow us can fast and clearly explicate the state of affairs to the job proprietor. In this instance, the direction of YouthAction and we can clearly understand the state of affairs of the organisation by the rich image. It can assist us place construction, procedures and issues. Make certain us will non misconstrue and assist us develop the system in the right manner. And the deliverables can fit direction demand. Because of this is the first phase in the development life rhythm, if we got a incorrect manner. It will consequence to our result of ulterior phase. And need many cost and clip to rectify it.

Use instances is usage for explain what will the system do for the histrion, measure by measure to depict how can accomplish the end. It will non utilize any programing linguistic communication and clearly specify the input and end product of histrions. Use instance will cover all the scenarios to depict what go on will happen when different state of affairs. It merely use sample sentence to explicate each measure, without the item sing user interfaces and screens. Therefore the user can easy to read, concentrate and understand. In this instance, we clearly describe all scenario of “ Help aged expression after gardens. ” So that the user can easy to understand what is the consequence and the flow of each state of affairs. Not necessitate waiting for the user interface design or paradigm of the system. Therefore they can fast react us is it fit their demand. And it besides can better the efficiency of the system development.

By sing transporting out a new undertaking “ Dig-It ” , requirement analysis is necessary in the planning / initial province. It can assist the undertaking run swimmingly. Specifically, the chief intent and the expected accomplishment must be set at first. That is, the undertaking is to assist the aged expression after their gardens on the one manus, on the other to assist immature people to remain off from hazard of piquing. The latter intent is the purpose of YouthAction. As a consequence, we know that it needs many people to transport out the undertaking every bit good as many types of equipment for expression after gardens. After puting the end of the undertaking, it is of import to see how the charity “ YouthAction ” can do with the undertaking.

In the environment analysis, we know that YouthAction supports and assist immature people through a figure of funded undertakings in south E of England. Furthermore, it has many employees and voluntaries to transport out its undertakings. Therefore, it is no uncertainty that the chief histrions take part in the Dig-It undertaking is immature people. Besides, voluntaries who work with such immature people, act as leaders in the undertaking. Similar to other charities, it is responsible to clear up the usage of support and supervise the accomplishment and effectivity of the undertaking, to guarantee that such undertaking should be carry on worthy. So, a full clip worker such as Tim ( undertaking director ) must take part in the undertaking for monitoring and pull offing the undertaking. To show the service accomplishment and effectivity, statistics and studies on felicity or satisfactory of aged are really of import. So, a full clip worker is necessary to transport out such studies for study the advancement on such service.

Sing the usage instance of the “ Dig-It ” System, after having petition on assisting the aged to look after the garden,

Elderly be referral to the undertaking

Assign group worked in aged garden

Volunteer ( leader ) study advancement to full clip worker after worked

Full clip worker made a call to look into if such aged is happy

Get response from aged

Record the consequence and terminal instance

After roll uping such informations mentioned by point 6, studies on a regular basis submitted to the executive commission and funders. So that it can fit the demand of submit regular informations to funder. Finally, the executive commission will reexamine the effectivity of such service with funder. If the decision is that the service or undertaking should be carry on, YouthAction can acquire more financess for back uping the undertaking or system. On the contrary, funders may halt to fund on the undertaking or system.

The End

Leave a Reply

Your email address will not be published. Required fields are marked *